NCR procurement policy and details of any tenders are available by clicking on the links below;
This policy aims to ensure that the National Cancer Registry adheres to effective, strategic and professional procurement methods which comply with all relevant EU Directive and Government legislation and recommendations. Good purchasing practices within the Registry will ensure that all funds committed to purchase goods and services obtain optimum quality, service and value for money including delivery, customer service and overall supplier performance. At the same time it will also ensure that the Registry will meet its obligations in terms of
The procurement policy covers the management and control of all non-pay expenditure.
The National Cancer Registry Board is responsible for all funds of the Registry irrespective of the source or however generated. The Board delegates authority to purchase from these funds to the Director and the senior management team.
The Registry places great emphasis on accountability, efficiency, transparency and value for money. This is in line with Government policy in the public service. The Government guidelines “Public Procurement Guidelines Competitive Process” outlines the national procedures to be followed by all persons involved in the award of contracts. All procurement activity within the Registry shall adhere to the contents of these guidelines.
The following principles must be complied with:
The Internal Procedures for the National Cancer Registry are summarized as follows:
VALUE | PROCEDURE |
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Under €1k | Only 1 quote required |
Over €1k to €25k (€10k for ICT) | Seek 3 written quotations |
Over €25k (€10k for ICT) to €209k | Advertise on eTenders |
Over €209k | Official Journal of the EU (OJEU) via eTenders |
Note: All values are excluding VAT and apply to the total contract period e.g. a contract taken out for a 3 year period with an annual value in excess of €8,333 per annum ex VAT has to be advertised on eTenders.
The Budget holder has prime responsibility for ensuring that procurement within their section is carried out in compliance with this policy.
Official Purchase Orders are to be issued for all good and services and are to be authorised as follows:
VALUE | AUTHORISATION |
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Up to €1,000 | Any member of the SMT |
Up to €2,000 | Senior Administrator |
Up to €20,000 | Director |
Over €20,000 | Board member |
Where a series of closely similar purchases (e.g. stationery, printing) are made from the same supplier over a period, the aggregate value of these over a twelve month period should be used to decide on the procedures to be followed. Best practice in this case would be to contract with a supplier for all purchases of the same type over the year, using normal procurement practices.
In general, central procurement frameworks and contracts established by the Office of Government Procurement should be utilized (Circular 10/13). Where a central procurement framework is not utilized a value for money justification should be provided.
Date of purchase.................................................................................................................................................
Person responsible.............................................................................................................................................
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Aggregate value..................................................................................................................................................
Formal tendering process [ ]
Informal contacts with 3 or more quotes [ ]
Other [ ]
Brief description of process..............................................................................................................................
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Reason(s) for choice of process.......................................................................................................................
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Reason(s) for choice of supplier......................................................................................................................
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NCR PROCUREMENT POLICY | |
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Version | 5 |
Last revised | January 2016 |
Revised by | Rose O’Mahony |
Date of signature | Signed |